Work smarter, not harder: A guide to using AI on the job

Supercharge your daily tasks

The morning setup

Start your day by asking AI to help organize your priorities:
“Review my calendar and inbox. Create a prioritized task list for today, highlighting any urgent deadlines and suggesting time blocks for focused work.”

Meeting master

Before your next meeting, try:
“Analyze these sales reports and create 3-5 key talking points for my team meeting, focusing on our regional market performance last quarter.”
During meetings, let AI take smart notes:
“Summarize this team discussion, highlighting action items, deadlines, and who’s responsible for each task.”

Email excellence

Instead of staring at a blank screen, try:
“Draft a professional email to follow up on yesterday’s client meeting, emphasizing our proposed timeline and requesting their feedback on the next steps.”

For tough conversations:

Try:
“Help me write a diplomatic email addressing the delayed project timeline, maintaining professionalism while expressing urgency.”

Real success stories

The sales pro

Jennifer, a sales rep at a tech company, uses AI to:
“Analyze my client’s LinkedIn profile and recent company news. Suggest personalized talking points for our meeting about their expansion plans.”

The HR Manager

Mike at a manufacturing firm:
“Create a job description for a production supervisor role, incorporating our company culture and specific technical requirements.”

The Executive Assistant
Lisa, supporting a busy team at a law firm:
“Draft a detailed project timeline for our office relocation, including all key milestones and dependencies.“

Level up your skills

Research & analysis

Try:
“Summarize these industry reports and identify three key trends affecting our market.”

Documentation

Try:
“Convert these meeting notes into a clear, structured document with an executive summary and action items.”

Presentations

Try:
“Help me outline a compelling 15-minute presentation about our community impact initiatives.”

Smart communication

For customer service:

Try:
“Draft a response to this customer complaint about delivery delays, showing empathy while explaining our solution.”

For team updates:

Try:
“Write a clear project status update for the leadership team, highlighting progress, challenges, and needed resources.”

Pro tips for workplace AI

Always review and refine
Think of AI as your first draft writer. Always review and adjust its output to match your voice and company style.

Be specific

Instead of: “Write a business proposal”
Try: “Write a proposal for our digital marketing services, emphasizing our experience with local retail businesses and including relevant case studies.”

Use it for learning

Stuck on something new? Ask:
“Explain how to create a pivot table in Excel using our sales data, with step-by-step instructions.”

Looking ahead: The future of work

Innovation and hard work have always been essential to success. By embracing AI tools, you’re carrying on that tradition – working smarter while staying authentic to your professional values.

Remember: AI isn’t about replacing your skills – it’s about enhancing them. Think of it as having a capable assistant who helps you showcase your best work.

At Ragu.ai, we believe small businesses shouldn’t miss out on AI’s potential. That’s why we’ve made it simple: we take care of the complex technology while you get the benefits. No technical expertise is needed, and no massive budgets are required – just practical AI tools that help your business grow.

We are here to help: https://ragu.ai/book-a-demo